PLEASE PRINT THIS
INFORMATION SHEET
So you have made up your mind! and viewed the website.
So what happens next?
Just give us a call or email us (Details below) and we can start to plan
your event. We pride ourself on our professional approach and treat every
event, whatever the size with the utmost care and importance.
We would therefore also suggest that you read the following which outlines
our specifications as well as other requirements and information that
you need to be aware of to ensure the safe and smooth running of the event.
Please feel free to print out this page and show it to your coordinator/venue
banqueting manager who may be able to answer some of your questions, prior
to your contacting us.
Sound & Lights: RSVP supply separately, or in conjunction with
the band,
a full "top of the range, state of the art" sound and lighting system
which is run by an experienced, professional road crew, enhancing the
our own and the band's performance.
Specifications include:
2.5K JBL MPro speaker & QSC sound system (bigger power output available
to suit larger venues). MARTIN INTELLIGENT LIGHT SHOW run via dmx light
controllers. Featuring 4 MARTIN MiniMac 150s, 12 MARTIN colour changers,
4 MARTIN 812 scanners,2 MARTIN MX4 scanners, and 2 MARTIN mid Air Wizard
all enhanced by the use of haze or Low Smoke Ice machines and 2 400W UV
cannons.
We use 6 Meter Trilite lighting rig together with 2 7ft Diablo Flame machines
and a Fibre Optic Star Cloth coupled to a MARTIN fibre source QFX 150
Redundancy:
for every event we maintain a full redundany program on the Audio equipment,
including CD players Mixers and amplifiers. So, short of absolute power
failure, we will always be able to continue the event through circumstance
of extreme breakdown.
Power/Electrics:
The venue needs to supply an adequate safety earth mains supply which
is a 32 or 63 amp, terminating into a 32/63 5 pin CEE Form socket OR 2
separate ring (2 x 32 amp) CEE Form OR normal 13 amp sockets.
Power for the band should be local to the stage and not more than 10 metres
distance. It should be available from the time the band is on site. Any
delay can cause the late start of the show.
Please also note that dishwashers and bar equipment can cause a drop if
on the same supply as the band. This can cause disruption to your evening
and certain band equipment such as processors will not operate.
If the above cannot be supplied an external generator will be required.
Food: The band and crew arrive very early before the event and
leave some time after the event has finished. They can be at a said venue
for up to 10 hours in some cases and it isn't always possible to leave
the venue to go in search of food due to location and the time factor.
We therefore request a hot meal and refreshments for the band members
DJ and road crew at some point within the evening before our first performance.
Soft drinks should
be made available throughout the night to both the band members and the
road crew at no charge.
NOTE: Wherever possible a hot meal is preferable, but understand that
this is not always possible and in this instance sandwiches (or the like)
would be acceptable. Changing Facilities: A warm secure room/rooms for
the band and crew to change in is required, preferably with wash facilities
and a mirror.
Access: The band need at least an hour and a half to be set up
and changed, ready to perform. We use a small truck and possibly several
cars to transport our equipment to the venue. It will be much appreciated
if suitable parking and a safe, clear access made available to the function
room prior to our arrival.
Any flights of stairs or lifts should be made aware to the band before
the day. Most heavy flight cases will however need the use of a lift.
This ensures that the equipment is both loaded into the venue and out
from the venue (following the event) in a speedy, safe manner.
Detectors: If possible please arrange for any smoke detectors or
sound limiters to be isolated in the area of the stage. Please also note
that volume sensors are undesirable as they cause damage to the equipment.
The Stage: The stage area should be a minimum 8ft ceiling height,
10ft in depth by 25ft in width (if possible). Portable stages should be
5 on the back and 3 on the apron (front). If you cannot get a stage for
the event it would be fine for us to play on the floor as long as we can
have the same sized area/space.
Speeches: 2 Sennheiser E300 Radio microphones are available for
use, free of charge, for speeches/announcements during the event, subject
to being confirmed before the day of show. However use of any other band
equipment (ie: lighting and PA) is not available for use by other artists
except by prior arrangement with RSVP and an extra charge will be made
for this use.
Late Running Times: If the function is running late, which results
in the band having to play outside the agreed contract times, this will
be discussed with the event organiser at the time and a view will be taken.
In this instance an additional fee may be charged depending on how much
extra time outside of the agreed contract period is required.
Quotes: No two events are ever the same which is why we take the
time to specifically tailor make quotes to suit the requirements of the
client, location and venue - contact us for further details.
How to Book: We will send you a booking letter with all the details
discussed and a deposit will be required at the time of booking.
The balance can be paid on the night or by prior arrangement on invoice.
Invoices paid late (ie: outside the agreed payment term) may be subject
to a surcharge of the total fee due.
Cancellations: Contracts are issued on the basis that they should
not be cancelled. However sometimes unavoidable circumstances arise then
the following compensations will be payable: 2 months prior to event -
loss of deposit. 6 weeks prior to event - 50% of FEE. Less than 6 weeks
- FULL FEE. To discuss your requirements,
call Mike or Lin on:~
01249 661078
E-mail entertainment @ rsvp-invites.co.uk (please remove spaces
before and after the @ for address)
